Job Description

We are looking for an organized, proactive, and highly motivated Executive Assistant to provide seamless support to our senior leadership team. As a critical member of our team, you'll be the cornerstone in ensuring the smooth operation of daily tasks, managing complex schedules, and acting as the go-to person for high-priority projects. This role is perfect for someone who thrives in a fast-paced, ever-changing environment and is adept at anticipating needs and staying one step ahead.

Key Responsibilities:

• Calendar and Schedule Management: Own the calendar of the executive team, organizing and prioritizing meetings, travel, and appointments. You’ll juggle multiple schedules, ensuring optimal time management.
• Communication Hub: Be the first point of contact for all internal and external communications, filtering inquiries and ensuring seamless, clear communication at all times.
• Travel Coordination: Plan and arrange domestic and international travel, including flights, accommodations, and itineraries, while keeping in mind the preferences and needs of the executives.
• Project Management: Lead and manage various projects, ensuring deadlines are met, and teams are aligned. You’ll handle the day-to-day execution of tasks, tracking progress, and ensuring key deliverables are achieved.
• Administrative Support: Assist with day-to-day administrative functions, from document preparation and reporting to office coordination. Handle confidential information with integrity and discretion.
• Event Planning & Coordination: Organize team events, board meetings, conferences, and special company activities. Whether it's a team retreat or a high-level corporate meeting, you’ll ensure all details are meticulously planned and executed.

What We’re Looking For:

• Exceptional Organizational Skills: You are the master of calendars, to-do lists, and project timelines, with a proven ability to manage multiple tasks with precision.
• Proactive Problem-Solver: You’re always one step ahead, anticipating needs before they arise and solving challenges with a can-do attitude.
• Strong Communication: Whether it’s an email, phone call, or in-person interaction, you communicate clearly and professionally with people at all levels of the organization.
• Tech-Savvy: You’re proficient with office tools like Microsoft Office Suite, Google Workspace, and other project management tools (e.g., Asana, Trello).
• Attention to Detail: You don't miss a thing. From double-checking travel itineraries to proofreading important documents, your attention to detail is impeccable.
• Discretion and Confidentiality: With access to sensitive information, you maintain the highest level of professionalism and discretion at all times.